Below are Forme Collective Pty Ltd (throughout this document will be referred to as FC) standard terms and conditions. It is vital that you (The Client) please take time to read through thoroughly and ensure you fully understand these terms and conditions and their implications before you commence any project with FC. Please also note that from time to time FC may need to alter these terms and conditions without notice. Please contact us if you do not understand any of the terms and conditions in this document.
Commencement of work
Agreement to work with, and submission of a design brief and payment of deposit to FC constitutes agreement to these terms and conditions.
“The Client” agrees to pay a 25% deposit (unless otherwise advised) of the quoted amount to commence any design project, with the balance payable prior to delivery or on a monthly basis for retainers. All deposits/progress installments are non-refundable. In the case of a change of mind by “The Client” this deposit is non-refundable. FC endeavours to provide design services that meet and exceed a client’s needs and expectations, but in the event of a “change of mind” (after a project has commenced) by “The Client”, the initial 50% deposit is forfeited, plus a prorata payment based upon the time spent.
If the work time exceeds 4 calendar weeks in duration, “The Client”agrees to a progress payment of 50% of the balance per month until the conclusion of the project, with any outstanding amount payable in full upon delivery.
All printing accounts must be settled in full prior to the release of the files to the printer. Accounts which are not paid COD will incur a late administration fee of $20. Accounts which remain outstanding for 14 days after the date of invoice will incur an additional late payment fee equivalent to 5% of the project costs for each week payment is outstanding. If you are having difficulty paying your invoice, please get in touch as soon as you are aware of the issue, so we can discuss a solution that works for your company.
“The Client”also agrees to allow FC to showcase any/all work created in the course of a project as part of FC portfolio. Forme Collective acknowledges the confidential nature of projects and agrees to only display project work once product/site has been publicly launched/commences.
FC shall not be liable for any failure or delay in supply or delivery of products/services where such failure or delay is wholly or partly due to any cause or circumstances whatsoever outside the reasonable control of FC. Including but not limited to war, natural disasters, strikes, lockouts, industrial disputes or unrest, government restrictions or transport delays, fire, power outages, failure attributable to hosting suppliers, breakdown of plant, theft, vandalism, riots, civil commotions, accidents of any kind or act of terrorism.
Fees for service
It is agreed that the fee for service shall be the cost estimates provided via email, unless work undertaken exceeds work outlined. If work undertaken exceeds the items specified in the quote, “The Client” agrees to pay appropriate fees for the excess work, outside the scope of the original agreement. Where ever possible the client will be notified of increases in the scope of the project.
This is defined as any work involving additions to the list of items defined in the Estimate of Services or changes to all pieces of finished artwork after sign off by an authorised representative of “The Client”. From time to time “The Client” will require extra design requirements during a project, or extra files upon completion of a project. The client will be informed that the alterations or changes requested fall outside the scope of the original estimate. If the client wishes these alterations to be made they must agree in writing, and a fee of $120 per hour will be payable.
Should additional design not initially quoted for be requested during the design process, a progress payment will be payable prior to further work being carried out. Otherwise, all additional costs will be added to the final invoice, payable prior to delivery of design files.
Publication and/or release of work performed on behalf of the client by “Forme Collective” may not take place before cleared funds have been received.
Any booking fees, delivery fees, design commencement fees, or progress payments are non-refundable once work has commenced if the contract is terminated by the client, after work has commenced.
Rates (Standard, Packages & Pro-rata)
All work quoted is based on set hourly rates. Our packages are offered as a cost effective solution for our clients when choosing to work with Forme Collective. Packages are based on a set amount of hours & amendment rounds per deliverable, as outlined in the quote provided. Where a client exceeds the package inclusions, an additional fee will be charged per hour for amends beyond the package scope, with a minimum 2hr charge applicable.
All projects are quoted based on client requests.
Are you a Not-for-Profit, Charity or Community organisation? Ask us about our Pro-rata Partnerships Initiative!
If you qualify to participate in our Pro-rata Partnerships Initiative, all fees quoted for any work requested will be offered at our pro-rata rate (that is, you will be quoted 60% of the standard hourly fee).
Liability & Litigation
It is agreed that all work and materials provided for “The Client”by “Forme Collective” will be free and clear of all liens and encumbrances and may be lawfully used by “The Client” without infringing upon the rights of others including, and without limiting the generality of the foregoing, any copyright trade secret patent or trade mark rights of any third party.
The client indemnifies and agrees to keep Forme Collective indemnified against all liability, losses or expenses incurred by Forme Collective in any way directly or indirectly connected with any breach of copyright on materials supplied by you the client. In other words if you give us stuff that breaches copyright or the law YOU pay the fine not us.
You, the client acknowledges and is responsible for ensuring supplied properties (i.e. logos, images, text etc.) will not violate any law or regulations or infringe upon or violate the copyright, trademark, or other proprietary right(s) or confidential information of any third party, or violate any right of privacy.
If these representations shall be untrue or this warranty is breached, client agrees to hold Forme Collective, as well as any of its’ officers, directors, employees and agents, from all liability, damages, losses, claims, actions, judgements, and costs, including legal fees, arising as a result of any infringement upon the rights of a third party.
It is agreed that “Forme Collective” indemnify and hold “The Client” harmless from and against all claims for injury or death to persons or damage to property (including cost of litigation and legal fees) caused by, arising from or incidental to the services to be performed during the performance of the work outlined, except any such claims which are caused by the negligence of “The Client” or its employees, and it is agreed that we shall notify “The Client” in writing of full details of any such claim.
Under no circumstances shall Forme Collective be liable to “The Client” for an indirect or consequential loss suffered by “The Client” relying on the information included in the supplies prepared by Forme Collective including (without limitation) loss of profit, loss of contracts or pure economic loss. Any liability is strictly limited to the direct losses associated with remedial costs of the supplies only, not to include claims for delays, out of sequence working, non productive overtime, award of costs, etc. Liability to any third party for any reason is specifically excluded unless separately agreed in writing.
Approval of Final Artwork
While Forme Collective takes all care to avoid errors, Forme Collective accepts no responsibility for typographical errors, spelling mistakes, or incorrect information on any project committed to print or production. It is the “Client” responsibility to proof read and approve all final copy before the production of artwork. The email verification of the Client’s representative shall be conclusive as to the approval of all artwork prior to their release for printing, implementation or installation. No refunds or reprints are given after a final approved design has gone to print due oversights by “The Client’s” proof reading.
Print Returns And Refunds
It is agreed that the Forme Collective is not responsible or held liable for any errors contained in the final product after the final product has been approved by the client, (approval may be given in writing), committed to print or posted in view of the public. FC will not be held responsible for changes or amendment made after approval. It is the sole responsibility of the client to notify FC of any such errors during the revision cycle and before the final files have been generated.
In the event of a need to reprint due to errors in content, the client must inform Forme Collective within 3 days of product acceptance, and must return the product (at the cost of the client) within 10 days of acceptance for assessment.
As with all print projects, payment for re-printed project MUST be prepaid.
Print – Colour Variations
With all printing there may be some colour variations from what you have seen on screen to what the final product looks like and previous orders. This is due to the nature of CMYK printing and bulk-run printing system. There will be no reprints at the expense of Forme Collective.
Forme Collective retains full ownership of design concepts and materials it produces. Once a final concept is delivered to a client and full payment is received, complete ownership rights to the concept transfer to the client. Unused concepts remain the property of Forme Collective. FC may still use paid-for concepts in its promotional materials and in its design portfolio. Unless the client requests otherwise, Forme Collective Studio retains the right to display a small byline claiming design credit on works it produces, except for corporate stationery.
Forme Collective retains the right to all copyright and intellectual property relating to any artwork and creative concepts or ideas until payment in full is made, but retains the copyright and ownership of the actual digital files themselves unless otherwise agreed or a release fee is paid.
Forme Collective is at all times the copyright owner of all native and editable digital files that we create from conception and are stored on our system. Such as: InDesign, illustrator, Photoshop and other native software formats.
Any original website code is also copyright to us. Forme Collective is the owner of any unused creative output, all unused options, drafts, ideas and electronic artwork created on behalf of the client e.g.; logo designs that don’t get used by you, still belong to us.
The client shall be the owner of the actual end product/collateral and content. (i.e. the final idea used, a printed brochure, any produced physical item, actual logo in use on actual collateral, a live website and content contained).
Should Forme Collective present to you an original idea or design etc and you or another designer use the concept in a similar or identifiable way, without paying for our work, advice or intellectual property or a copyright transfer, this is strictly against our terms. You will either be invoiced for the use or legal action (hopefully not) may be taken to stop you using it.
Forme Collective is opposed to “free pitching” (see agda.com.au for more detail). Forme Collective will not do work or present ideas for free, in order to show you or present an idea or when pitching in competition with another design firm. A price must be agreed upon before we spend our time on any work undertaken at your request. The general release of electronic files to the client is at the discretion of the director, but Forme Collective still retain the copyright ownership to the digital file itself. Should you give our file to another designer without our permission, this is in breach of our terms and a copyright release should be requested.
Should the client choose to cease business with Forme Collective and wishes to buy the copyright and electronic file ownership, a copyright and complete ownership request is required in writing and incurs a $250+gst “copyright transfer fee” per job number, plus a basic retrieval fee of $50+postage for delivery of requested files. The client will only receive the files upon Forme Collective receiving payment. *For more detail on copyright visit – IP Australia, AGDA.
This granting of copyright does not extend to the use of design proposals and concepts submitted to but not approved for the work outlined. Until final payment Forme Collective retains ownership of all artwork and website architecture. Forme Collective reserve the rights to certain elements used to create your projects including RAW files, fonts, patterns, stock images, textures, colour palettes and other non exclusive items.
Forme Collective reserve the right to use stock images in the creation of designs if required. Costs of this will be outlined to the client prior to purchase if not included in the proposal quote.
Other than for the promotional use of Forme Collective all services provided shall be for the exclusive use of the client’s said purposes only. Designs may not be used for other promotional items, website or printed materials without permission. Upon payment of all invoices, reproduction rights for all approved final designs created by Forme Collective shall be passed to the Client. For additional usage, price will be assessed as needed.
In accordance with the Australian Copyright Act (1968), ‘licensing of copyright is subject to a mutual agreement made between client and designer’. Copyright will remain property of Forme Collective till such time an agreement is in place. As part of Forme Collective terms of business, the copyright licence is automatically released to the client on receipt of final payment for the commissioned work. Forme Collective reserve the right to use all artwork produced, concepts produced in the course of the project (including those concepts not selected) and revisions for the purposes of promoting Forme Collective in print or digital media portfolios, social media and blogs, except where the client has specifically requested in writing otherwise.
This proposal assumes goodwill from both FC and “The Client” regarding:
- What can reasonably be achieved in a given time frame
- Making best use of resources to achieve the most effective outcomes
Supplied files & Resending / Re-Upload Requests
Files supplied via Google Drive will be available for a maximum of 60 days. It is the sole responsibility of the client to download and store their artwork file/s independently during this time frame.
If a client loses, accidentally deletes or fails to download the files delivered by FC at the completion of the project, FC can re-upload to Google Drive, for a fee of $120 per request. Providing the request from the “Client” has been made within 2 years from the date of completion.
Files will only be re-supplied following payment of the fee listed above. Re-supplied files will be available via the GoogleDrive shared folder for 60days only.
Website design credit
“The Client” agrees to allow “FC” to place a small credit on printed material exhibition displays, advertisements and/or a FC Graphic on the “Client” website. This will be in the form of a small logo or line of text placed towards the bottom of the page.
“The Client” also agrees to allow “FC” to place websites and other designs, along with a link to the client’s site on “FC’s” own website for self promotional purposes.
Some of FC clients come from outside Australia. Being a niche market, we are global specialists in the field of heart-centred graphic and web design and as such create work across the world, using contemporary communication methods such as Zoom, AppearIn, Google Drive, email and chat, along with the more traditional devices such as telephone.
From time to time circumstances beyond the control of either party may result in the need for project cancellation. In the event of the client cancelling a project after a project has commenced, the advance payment (deposit) will be forfeited in lieu of compensation to FC. This is to cover design and administration time spent, resources purchased and allocated, research time and administration costs. If the project is more than 50% completed (this is determined by FC and the client by negotiation) a prorata payment is payable for time spent up until cancellation notice, at an hourly rate of $120 per hour.
If a project is cancelled by Forme Collective, due to unforseen circumstances, the deposit will be refunded in full to the client in a timely manner.
In the event of cancellation of the project by the client, ownership of all copyrights and the original artwork and disks shall be returned and retained by the Forme Collective.
Website design post–completion alterations
Once web design is complete,”Forme Collective” will provide the customer with the opportunity to review the resulting work. “Forme Collective” will make one set of minor changes at no extra cost within 14 days of the start of the review period. Minor changes include small textual changes and small adjustments to placement of items on the page. It does not include changes to images, colour schemes or any navigation features. Any minor changes can be notified to “Forme Collective” by e-mail and confirmed by post. ”Forme Collective” will consider that the client has accepted the original draft, if no notification of changes is received in writing from the customer, within 14 days of the start of the review period. An hourly fee after this time for tweak and amendments is payable of $120 per hour if applicable.
It is agreed that employees of “Forme Collective” shall not at any time either during the continuance of the work outlined or thereafter, except in the course of their duties, divulge any of the confidential affairs of “The Client” or any of its clients or associated companies to anyone whatsoever without the previous consent in writing of “The Client”.
Late payments & Default
Accounts which are not paid within 15 days will incur a late administration fee of $40. Accounts which remain outstanding for 30 days after the date of invoice will incur an additional late payment fee equivalent to 15% of the project costs for each week payment is outstanding.
An account shall be considered in default if it remains unpaid for 30 days from the date of invoice or “the client” has stated expressly that they do not intend to pay an invoice by “Forme Collective”, unless prior arrangements have been made. “Forme Collective” shall, at it’s sole discretion, suspend any and all services provided to the client by “Forme Collective” or it’s subsidiaries (including but not limited to hosting, websites designed files, concepts, artwork, and email) and employ debt collection measures until the total outstanding balance has been fully paid. This includes any and all unpaid accounts due for services ordered, including, but not limited to design, hosting, domain registration, search engine submission, maintenance, sub-contractors, printers, photographers and libraries plus bank interest calculated daily for each day payment is overdue.
Suspension of such services does not relieve the client of it’s obligation to pay the due amount. Files on external servers, such as hosted e-commerce solutions will be removed and held until payment is made or for 30 days until the client has paid for their invoices in full.
“The Client” whose account is in default agree to pay “Forme Collective” reasonable legal expenses and third party collection agency fees in the enforcement of these Terms and Conditions.
“Forme Collective” retains all copyright for work performed until full project costs have been paid. “Forme Collective” reserves the right to reuse or resell work undertaken in the case of payment default.
“Forme Collective” accepts no liability or responsibility for loss of income or damage to the client for work removed from third party servers, as a result of non-payment and “The Client” will not take legal action for any situation arising from invoice disputes or removal of the disputed work in such cases
Amendments to these Terms and Conditions
All and any amendments to the terms and conditions outlined in this submission must be provided in writing by “The Client”and signed by an authorised representative of “Forme Collective” prior to the commencement of work outlined in this submission.
Freelance contractors and confidentiality
All contractors employed by “Forme Collective” are held to a strict confidentiality and nondisclosure agreement. Contractors of “Forme Collective” are also bound by a strictly enforced non-solicitation agreement for a period of 36 months after the conclusion of their work with “Forme Collective”. If this was to be breached by the contractor “Forme Collective” will take swift and reparatory measures to ensure “The Client” is made aware that the contractor in question is no longer a representative of “Forme Collective” and acting independently.
Furthermore, the unlawful contractor will be prosecuted through legal channels to the full extent of the law in such cases.
“Forme Collective” aim for complete security of our clients and if we select contractors it is based upon previous work, references, and global checks with previous employers, as well as compliance with strict “Forme Collective” guidelines of professional behaviour and ethics.
Graphic design, strategy, photography, TVC, illustration and marketing are all highly creative and subjective art forms. As such Forme Collective take every possible care with professional advice offered and any suggested creative concepts and/or their implementation, however Forme Collective cannot be held responsible for variations between expectation and outcome.
All information contained in this website is intended for general information purposes only. The information is provided by Forme Collective. We try to keep the information up-to-date and ensure that it is correct, however, we make no warranties of any kind concerning the accuracy, completeness, suitability, reliability, or availability of the information contained in this website, or any products, services, links, or graphics that may be found on this website. Use this information at your own risk. Forme Collective will not be held liable for any loss or damage, or loss of data from your use of this website, or in connection with this website. This includes indirect or consequential loss or damage. Forme Collective has no control over websites that are linked to on this website.
Those third party websites are under the control of their owners, and Forme Collective will not be held liable for your use of those websites. By linking to these sites, we are not endorsing or recommending any information or views expressed in the content on those sites.
THANKS FOR CONTACTING US. WE LOOK FORWARD IN HELPING YOU WITH THIS PROJECT AND HAVING A CUPPA WITH YOU SOON!